Working Remotely

Now that you are working remotely, how do you get your work done? Here are some applications and links on how to use them. This checklist is an ever-evolving document. Resources in the form of links will continually be added to the checklist below. Please check back regularly for added resources and guidelines.

VPN

• Questions about when to use VPN? See the Technology Services VPN Guidance. 

Microsoft Office 365

• Office Apps (Word, Excel, PowerPoint): Go to office.com and log in with your full email address and NetID password. See more details about how to set it up. 
• Microsoft Teams: Go to teams.microsoft.com and log in with your full email address and NetID password. Use Teams to communicate with your co-workers. 
• One Drive: Go to onedrive.live.com and log in with your full email address and NetID password.

Skype and Box

• Skype for Business is an application that allows graduate students, faculty, and staff to make and forward phone and video calls, send instant messages, and participate in video conferences and group chats through their computers, IP phones, or mobile devices. You should have Skype automatically installed on your machine. More details on Skype.
• Go to box.illinois.edu to set up your Box account. Use this to store and share files. 

Zoom (live video conferencing)

Zoom is the leader in modern enterprise video communications, with an easy, reliable cloud platform for video and audio conferencing, collaboration, chat, and webinars across mobile devices, desktops, telephones, and room systems. See a video presentation of how to use Zoom, or review our PowerPoint side. 

• Get the Zoom Cheat Sheet
• Activate your Zoom Pro account
• Download the Zoom Client
• Log in with SSO including 2FA
• Set up the Zoom Moodle Module or the Compass2g Zoom Tool Link
• Schedule a Zoom meeting
  • Using the Zoom Desktop Client for meetings
  • Using the Illinois Zoom website
  • Share meeting invite
• Hosting a Zoom meeting
  • Join a meeting
  • Manage Audio
  • Manage Participants
  • Screen Sharing (PowerPoint and/or video)*
  • Record Zoom meeting
  • Use breakout rooms in Zoom
  • End meeting

* Note:  On Mac OS 10.15 and above, you need to allow Zoom access to Screen Recording to share your screen. You can do this in your System Preferences > Security & Privacy > Privacy > Screen Recording. Check the box for Zoom.us.