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Policies & Procedures

Preparing Course and Program Proposals

College of Education tenured, tenure-line, or specialized faculty can submit course or program proposals for review. Course and program proposals are entered into the Curriculum Inventory Management (CIM) systems which allows them to be automatically routed to the appropriate units. To gain access to these systems, forward your name, NetID and UIN to Lori Fuller.

CIM Courses: (copy/paste into browser)

CIM Programs: (copy/paste into browser)

Below, you will find information that will help guide you through the proposal process.

Schedules & Deadlines


All proposals must be approved by the department's advising committee as well as the department head/chair. Once the two departmental approvals have been received, the proposal is automatically forwarded to any other departments involved, and then to the College of Education Academic Programs Committee (APC).


Course revisions can be submitted at any time to the APC. However, new course proposals and all program proposals must be submitted by the deadline listed below to be reviewed at the next meeting. Late submissions will be reviewed at the next scheduled meeting. 


Deadline to submit proposals to APC

Meeting Date

January 22, 2022

February 8, 2022

February 21, 2022

March 8, 2022

March 22, 2022

April 5, 2022
April 19, 2022May 3, 2022


Other Important Schedules:

Levels of Governance Dates 2021-22
Provost Office Deadlines
Graduate College Executive Committee
Senate Educational Policy Committee 
Board of Trustees


Academic Programs Committee


The College of Education Academic Programs Committee implements the College's policies and procedures regarding graduate programs; reviews, monitors, and recommends changes in all graduate programs and their requirements; reviews course and program proposals; reviews applications for exceptions to program policy; provides coordination for various department initiatives; and enhances consistency in graduate programs across departments through information sharing.



David Huang, Chair, EPOL

Chad Lane, EPSY

Allison Witt, EPOL

Stacy Dymond, SPED

Gloriana Gonzalez, CI

Jack Dempsey, EPSY Doctoral Student

Jessica Li, Ex Officio

Sangeetha Gopalakrishnan, Ex Officio

Nancy Latham, Ex Officio

Karla Möller, Ex Officio

Lori Fuller, Staff 



Member Links: 

APC Box Account:

CIM Courses:  (copy/paste into browser)

CIM Programs:  (copy/paste into browser)

Courseleaf (approving proposals):, choose your Role


Proposing a New Course

Proposing a new course can be done through CIM Courses. To gain access, forward your name, NetID and UIN to Lori Fuller.


Choosing a Course Number

When choosing a course number, consult your department Director of Graduate Studies or Head. They may direct you to the Courses of Instruction page in the Academic Catalog to choose a number not already listed. You should also do a search of that proposed number in the CIM Courses system to ensure it has not been used in the last six years.


Syllabus Information

Frequently Asked Questions

Proposing or Revising a Program



*Required for all new program requests. In addition, include a comparison of the new program and the existing program. 




Transcriptable Graduate Certificates
The Campus Graduate Certificate is a new transcripted credential conferred by the University of Illinois at Urbana-Champaign, available only to students who have previously earned a bachelor's degree and are not pursuing other Illinois programs of study, typically referred to as non-degree students. More information on the certificate can be found here.


To propose a Graduate Certificate, follow these instructions:

  • Log into CIM-Programs.
  • Select "Propose New Program"
  • Proposal Type = Major
  • Proposal Title = "Establish the Campus Graduate Certificate in (Major Name, e.g., Curriculum and Instruction)"
  • Corresponding Degree = CERT Campus Graduate Certificate
  • All other fields (until Enrollment Section), complete as you would for any type of new program.
  • In the Enrollment Section, there are two new questions, which are now required for any type of proposal:

1. What is the typical time to completion of this program? (There's a note reminding that certificates require a minimum of 10 weeks)

2. What are the minimum Total Credit Hours required for this program?



Revising an Existing Course

Revising a course can be done through CIM Courses. To gain access, forward your name, UIN, and NetID to Lori Fuller.


Frequently Asked Questions

CIM Resources

CIM Programs Presentation

CIM Curriculum Proposal Instructions

CIM Curriculum Proposal Glossary

CIM Programs Template

CIM Programs Feedback

CIM Courses Presentation


To have a proposal reviewed before submission, do not “Submit” it. Leave it in “Save Changes” status and contact Lori Fuller for a college-level preliminary review.  


Once a proposal is submitted, it will be sent through the appropriate channels of approval starting with the department’s program review committee, the department head, the Council on Teacher Education (if necessary), any department/college for coursework outside the College, and the College’s Academic Programs Committee.  Once the College approves it, it will be sent electronically to campus for final approvals.  The workflow can be reviewed at any time by looking up the program or course and reviewing the “In Workflow” box on the right-hand side of the screen.


At any stage in the approval process, there may be questions or issues that have to be addressed. The proposal may be “rolled back” (usually to the sponsor) with comments. Comments are public and will be seen by everyone (including the Senate)! Once the issues have been addressed, it will go through the complete approval process again.


When a proposal is in workflow (having been submitted and waiting on an approval at any level), that program or course is no longer available for editing.


For questions about CIM, contact Lori Fuller.


If you have questions, contact Lori Fuller.