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Preparing Course and Program Proposals

College of Education tenured, tenure-line, or specialized faculty can submit course or program proposals for review. Course and program proposals are entered into the Curriculum Inventory Management (CIM) systems which allows them to be automatically routed to the appropriate units. To gain access to these systems, forward your name, NetID and UIN to Kathy Stalter.

CIM Courses: https://nextcourses.illinois.edu/courseadmin/ (copy/paste into browser)

CIM Programs: https://nextcourses.illinois.edu/programadmin/ (copy/paste into browser)

Below, you will find information that will help guide you through the proposal process.

Schedules & Deadlines

 

All proposals must be approved by the department's advising committee as well as the department head/chair. Once the two departmental approvals have been received, the proposal is automatically forwarded to any other departments involved, and then to the College of Education Academic Programs Committee (APC).

 

Course revisions can be submitted at any time to the APC. However, new course proposals and all program proposals must be submitted by the deadline listed below to be reviewed at the next meeting. Late submissions will be reviewed at the next scheduled meeting. 

 

Deadline to submit proposals to APC

Meeting Date

October 14, 2021

October 28, 2021

 

Other Important Schedules:

Levels of Governance Dates 2020-21
Provost Office Deadlines
Graduate College Executive Committee
Senate Educational Policy Committee 
Board of Trustees

 

Academic Programs Committee

 

The College of Education Academic Programs Committee implements the College's policies and procedures regarding graduate programs; reviews, monitors, and recommends changes in all graduate programs and their requirements; reviews course and program proposals; reviews applications for exceptions to program policy; provides coordination for various department initiatives; and enhances consistency in graduate programs across departments through information sharing.

 

Members:

K. Peter Kuchinke, Chair, EPOL

Jinming Zhang, EPSY

Stacy Dymond, SPED

Gloriana Gonzalez, CI

Carrie James, CI Doctoral Student

Gabrielle Allen, Ex Officio

Nancy Latham, Ex Officio

Chris Span, Ex Officio

Lisa Monda-Amaya, Ex Officio

Kathy Stalter, Staff 

 

Member Links: 

APC Box Account: https://uofi.app.box.com/folder/41370586285

CIM Courses: https://nextcourses.illinois.edu/courseadmin/  (copy/paste into browser)

CIM Programs: https://nextcourses.illinois.edu/programadmin/  (copy/paste into browser)

Courseleaf (approving proposals): https://nextcourses.illinois.edu/courseleaf/approve/, choose your Role

 

Proposing a New Course

Proposing a new course can be done through CIM Courses. To gain access, forward your name, Netid and UIN to Kathy Stalter.

 

Choosing a Course Number

When choosing a course number, consult your department Director of Graduate Studies or Head. They may direct you to the Courses of Instruction page in the Academic Catalog to choose a number not already listed. You should also do a search of that proposed number in the CIM Courses system to ensure it has not been used in the last six years.

 

Syllabus Information

Frequently Asked Questions

Proposing or Revising a Program

 

Forms

*Required for all new program requests. In addition, include a comparison of the new program and the existing program. 

 

Examples

 

Transcriptable Graduate Certificates
The Campus Graduate Certificate is a new transcripted credential conferred by the University of Illinois at Urbana-Champaign, available only to students who have previously earned a bachelor's degree and are not pursuing other Illinois programs of study, typically referred to as non-degree students. More information on the certificate can be found here.

 

To propose a Graduate Certificate, follow these instructions:

  • Log into CIM-Programs.
  • Select "Propose New Program"
  • Proposal Type = Major
  • Proposal Title = "Establish the Campus Graduate Certificate in (Major Name, e.g., Curriculum and Instruction)"
  • Corresponding Degree = CERT Campus Graduate Certificate
  • All other fields (until Enrollment Section), complete as you would for any type of new program.
  • In the Enrollment Section, there are two new questions, which are now required for any type of proposal:

1. What is the typical time to completion of this program? (There's a note reminding that certificates require a minimum of 10 weeks)

2. What are the minimum Total Credit Hours required for this program?

 

General

Revising an Existing Course

Revising a course can be done through CIM Courses. To gain access, forward your name, UIN, and NetID to Kathy Stalter.

 

Frequently Asked Questions

CIM Resources

CIM Programs Presentation

CIM Curriculum Proposal Instructions

CIM Curriculum Proposal Glossary

CIM Programs Template

CIM Programs Feedback

CIM Courses Presentation

 

To have a proposal reviewed before submission, do not “Submit” it. Leave it in “Save Changes” status and contact Kathy Stalter for a college-level preliminary review.  

 

Once a proposal is submitted, it will be sent through the appropriate channels of approval starting with the department’s program review committee, the department head, the Council on Teacher Education (if necessary), any department/college for coursework outside the College, and the College’s Academic Programs Committee.  Once the College approves it, it will be sent electronically to campus for final approvals.  The workflow can be reviewed at any time by looking up the program or course and reviewing the “In Workflow” box on the right-hand side of the screen.

 

At any stage in the approval process, there may be questions or issues that have to be addressed. The proposal may be “rolled back” (usually to the sponsor) with comments. Comments are public and will be seen by everyone (including the Senate)! Once the issues have been addressed, it will go through the complete approval process again.

 

When a proposal is in workflow (having been submitted and waiting on an approval at any level), that program or course is no longer available for editing.

 

For questions about CIM, contact Kathy Stalter.

Questions?

If you have questions, contact Kathy Stalter.